Campus Information System for Thiagarajar College of Engineering (TCE), Madurai, Tamilnadu using GIS.


R. Subbu Narayanan and R. Manikandan
Thiagarajar College of Engineering, Madurai, Tamil Nadu.
3rd Year, Department of Electronics and Communication Engineering ,
Thiagarajar College of Engineering, Madurai, Tamil Nadu.
Email: rsn_be@yahoo.co.uk, mani412003@rediffmail.com
Telephone : 0452-2482240,41, Fax : 0452-2483427.



Abstract
A System that gives relevant information about a Campus is called Campus Information System. It reveals all the necessary spatial and attribute information pertaining to a campus. It comprises the college boundary, roads, pavements, playground, trees, open land, buildings of various departments, general library, administration block, hostel premises, and other general amenities as spatial information and enlists the no. of teaching and non-teaching staff, student boys and girls, no. of labs, workshops, seminar halls, infrastructure available, etc in each department as attribute information. Hence we opt for Geoographical Information System (GIS) which is capable of handling both spatial as well as attribute data. This paper deals with the creation of Campus Information System (CIS) for Thiagarajar College of Engineering (TCE) Campus located at Madurai, Tamil Nadu, India using GIS.. The first part of this work involves the georeferencing of survey map of the college to the non-earth coordinates. The next part includes the digitization of various features such as buildings, roads, pavements, parking areas, play ground, trees, open land from the georeferenced survey map of the college using Arc GIS University Lab Kit 9.0. The related attribute data of all the digitized features are then integrated with the respective themes. For the qualitative analysis, queries have also been developed to give a highly interactive flavour enabling the administrative setup to sort out their requirements from the whole set of database created making things easier, faster and simpler. In addition, new fields for images and videos are also added to the data file of the buildings theme for the purpose of hotlinking. Hence this real-time work serves to be an effective Decision Making Tool aiding the administration of the College for a well planned campus and to maintain and make optimum utilization of all resources available for effective administration and infrastructure development satisfying various requirements. Moreover, this project enables even a commoner to easily understand the topology of the campus with all relative information attached to it.

1. Introduction
Optimum utilization of campus land area and effective management of all resources available is absolutely indispensable for the progressive development of an institution. Thiagarajar College of Engineering (TCE) is a 48 year old autonomous institution aided by the Government of Tamil Nadu, in which around 3000 students are pursuing their graduation, post graduation and research studies and 350 staff members are currently working. Maintaining and updating records of such voluminous data and available infrastructure is a very tedious process. Moreover, the foundation for this college was laid during the early years of Indian independence. Hence its expansion over the years is found to be in a haphazard manner with no definite boundary leading to wastage of land. Although, the first part of this problem could be solved using attribute data, the latter requires up-to-date spatial information for effective planning and decision making. Hence we opt for Geoographical Information System (GIS) which is capable of handling both spatial as well as attribute data.

A System that gives relevant information about a Campus is called Campus Information System. It reveals all the necessary spatial and attribute information pertaining to a campus. It comprises buildings of various departments, general library, administration block, hostel premises and other general amenities, college boundary, roads, pavements, playground, trees, open land as spatial information and enlists the no. of teaching and non-teaching staff, student boys and girls, no. of labs, workshops, seminar halls, infrastructure available, etc in each department as attribute information.

2. Review of Earlier Case Studies
During the early days of this idea of developing a CIS, many colleges and universities such as Unity college, Minnesota colleges and universities and Shri Anghalamman college of Engg and technology created Campus information systems comprising details regarding the land utilization and available infrastructure of their respective institutions. But in our work, we have not only dealt with the past and present, but have marched a step towards the future in exploring all the untapped resources and how they could be optimally used for the progressive development of an institution. Moreover hotlinking of Images of various departments, labs in each of these departments and photos of various faculty members is an additional feature of our work.

3. Study Area
For this case study, Thiagarajar College of Engineering (TCE) Campus located at Thirupparankundram in Madurai, Tamil Nadu, India is taken as study area. This college is located at 9° 52’59” N latitude and 78° 4’ 56” E longitude. It is situated about 8 km from the town of Madurai. It is spread over an area of 3,80,582 Sq.m. and has a total built up area of 26,710 Sq.m

There are 9 under graduate and 11 post graduate courses offered in this institution.

The 9 U.G. programs are Civil, Mechanical, Mechatronics, Electronics and Communication, Electronics and Electrical, Electronics and Instrumentation and Computer Science Engineering and Information Technology and Architecture.

One of the main reason for which this Engineering College has been taken for case study is that this college offers courses in engineering, architecture as well as science disciplines for both U.G. and P.G. students. It has a separate building for Engineering, Architecture and Science departments. The mens as well as the womens hostels are located within in the campus. TCE operates 4 buses for transportation of faculties and students from various corners of the city. In addition, the public bus facilities/services are also available to meet out the transport requirement Hence a complete survey of the entire campus could be carried out. Moreover, although it is situated at the periphery, it is on the verge of building up another town in its surrounding by the demand of support infrastructure such as new shops, hotels and transportation facility in this area to a large scale.

4. Proposed Work
The proposed work is to create a Campus Information System (CIS) for TCE Campus using GIS. The first part of this work involves the georeferencing of survey map of the college to the non-earth coordinates. The next part includes the creation and digitization of various layers such as buildings, roads, pavements, parking areas, play ground, trees from the georeferenced survey map of the college using Arc GIS University Lab Kit 9.0 .The related attribute data of all the digitized features are then integrated with the respective themes. For the qualitative analysis, queries have also been developed to give a highly interactive flavour enabling the administrative setup to sort out their requirements from the whole set of database created making things easier, faster and simpler. In addition, new fields for images and videos are also added to the data file of the buildings theme for the purpose of hotlinking. Ultimately this project is aimed at lending a helping hand to the administration to make optimum utilization of campus land area and effective management of all resources available which is absolutely indispensable for the progressive development of an institution.

5. Work Flow
The flow chart drawn below illustrates the flow of work involved in Campus Information System in the proper order.


Work Flow Chart for Campus Information System

6. Methodology

6.1 Creation and Digitization of layers
The various layers that have been created and digitized are
  1. College boundary
  2. Department Buildings
  3. Other Buildings
  4. Corridors
  5. Hostel Buildings
  6. Roads
  7. Pavements
  8. Playground
  9. Trees
  10. Open land
  11. Parking areas
6.1.1 College Boundary
The entire campus is spread over a wide area of 3,80,582 Sq.m in which the built up area is around 26,710 Sq.m (excluding roads, pavements, play ground and parking areas) .

6.1.2 Department Buildings
The various department buildings which account for a total built up area of 11,492.22 Sq.m within the campus are listed below:

1.Civil Engineering Department– 1579.77 Sq.m
2.Mechanical Engineering Department– 2779.54 Sq.m
3.Electrical Engineering Department– 1375.51 Sq.m
4.ECE Department– 1552.98 Sq.m
5.Information Technology Department– 526.34 Sq.m
6.Computer Science Engineering Department– 373.92 Sq.m
7.Mathematics Department – 900.41 Sq.m
8.Architecture, Chemistry and Physics Department– 2403.71 Sq.m

6.1.3 General Buildings
This layer includes all the other buildings which are inside the college campus and constitute for a total built up area of 5,052.95 Sq.m. They are

1.Temple– 136.66 Sq.m
2.Honey Well Research and Development Centre and TARC – 1600.65 Sq.m
3.Guest House – 114.65 Sq.m
4.Physical Education – 156.91 Sq.m
5.College Canteen and Stores – 573.61 Sq.m
6.Bank and Post Office – 625.29 Sq.m
7.Centralized Computer Centre – 314.19 Sq.m
8.Central Library – 792.37 Sq.m
9.Auditorium – 596.69 Sq.m
10.Earth Station(Satellite Technology Park) – 84.77 Sq.m
11.Sports Pavilion – 57.10 Sq.m

6.1.4 Corridors
The corridors of the respective department buildings and library have also been digitized and they occupy a total land area of 2,253.45 Sq.m. and extends up to a length of 1,532.56 m.

6.1.5 Hostel Buildings
The Mens and Ladies hostels have a total built up area of 3378.90 Sq.m and 1643.95 Sq.m respectively. This includes the buildings for lodging, mess, clinic, recreation room and indoor mini-theatre.

6.1.6 Roads
Plastic-tar road has been laid on January 2004 inside the campus which is made of 275 Kg of recycled plastic material saving equivalent amount of bitumen. This road connects almost all the buildings inside the campus. It starts at the entrance of the college where the name board is been displayed and extends up to ladies hostel which is the last building of the campus having a total length of 3487.66 m and width of 11 m.

6.1.7 Pavement
A concrete cement pavement of 1 m width was built recently on either sides of the roads to help the pedestrians have a safe journey inside the campus and to avoid traffic congestion. Its total length is 3001.82 m.

6.1.8 Playground
The campus has totally 3 playgrounds, one for athletics, tennis and a basket ball court which occupy a total land area of 10,539.75 Sq.m. Games such as cricket, hockey and football are also played in the athletics ground. The areas occupied by each one of them are listed below.

1.Athletics – 9,771.38 Sq.m
2.Tennis – 386. 42 Sq.m
3.Basket Ball– 381.94 Sq.m

6.1.9 Trees
The college has tall evergreen trees on either sides of the road and is spread all over the campus providing shade and also an ambient atmosphere to the people of the college. Apart from this, trees are also found in large number in specific parts of the campus enabling students to have their noon meal under the shade

6.1.10 Open Land
The campus has plenty of vacant area which could be used effectively by using GIS for the expansion of the institution. The total open land area available is about 3,53,872 Sq.m

6.1.11 Parking Area
The campus has three parking stands, one for the staff and two for the students. They cover an area of 21.50 Sq.m and 45.58 Sq.m respectively. This facility includes parking of two wheelers only whereas the four wheelers could be parked in the open areas available.

The Digitized Campus Map containing all the above layers is shown below:


6.2 Database Creation
The complete details of all the buildings, departments, labs and faculty has been entered in the database.
  • In the table created for Buildings, name, area and length of the buildings are the fields created.
  • For Department, information regarding name, year of starting, no. of class rooms, labs, seminar halls, computers, no. of teaching and non-teaching staff, student boys and girls, no. of conferences attended by staff and students, average marks (year wise) and total average marks have been enlisted.
  • The Lab database furnishes details such as name of lab, which department it belongs to, lab in charge, no. of fans, lights, computers and special equipment available in each lab.
  • The Faculty table gives details about the name of the faculty, age, years of experience, qualification, designation, area of specialization, no of conferences attended, and no. of journals published. Since each department has labs and faculty members, these two tables are related to the Department table enlisting the no. of labs and faculties available in each department and revealing all important and necessary information about them.


6.3 Hot Linking of Images
The images of various departments and labs in these departments are also attached in the database along with the other attribute information. Moreover the photos of all the faculty members are also added to the database by specifying the field type as raster. The images of all the buildings in the college are also displayed by using the hyperlink tool.

The images of ECE department, Remote Sensing and GIS lab and Head of the Dept. of ECE are shown below:


6.4 Query Analysis
For the qualitative analysis, queries have also been developed to give a highly interactive flavour enabling the administrative setup to sort out their requirements from the whole set of database created making things easier, faster and simpler.

In our paper, we have asked a query to view the expansion and development of the campus since its inception. For this purpose, we have asked a query classifying the various buildings based on the decade during which they were built. The output of this query is shown below:


7. Applications
Any project carried out using GIS technology finds innumerable applications and CIS is no exception to it. Some of them are mentioned below

7.1 Land Utilisation
It gives a detailed information about usage of campus land so far by displaying a pie chart enabling the administration to have a clear idea about land utilization. It gives the details of proportion of Open land, Department buildings, other buildings Mens hostel, Ladies hostel, play ground, parking area, roads and pavements as shown below:

7.2 Site Selection
CIS also proves to be handy in suitable site selection for various plans laid by the institution for the expansion of the college. For example, this college plans to construct a new building for the Mechatronics department and it has taken many factors such as accessibility, distance from general library, closer to other amenities, etc. into consideration before laying the foundation stone. This is achieved by creating buffers by specifying the spatial requirements and mentioning the distance to find the exact site for the construction of this new building.


7.3 Infrastructure Development
A bar graph is been plotted against the no. of students, staffs and computers available in each department which appears along with the spatial information enabling the administration to focus their attention on those departments which lag behind in man power and infrastructure.


7.4 Performance Analysis
The average percentage of results of each year in every department and the overall average of each department is displayed along with the spatial data which would enable the management to take appropriate measures to improve the academic results of those departments which are far behind.

Apart from the above mentioned applications CIS plays a predominant role in progressive development of an institution by making optimum utilization of all the available resources.

8. Results and Discussion
The outcome of this project is having mapped the entire campus land area and having digitized the campus boundary and the other themes. CIS reveals both spatial and attribute information which would be of great help to the administrative set up while taking decisions regarding the maintenance and development of infrastructure and expansion of the college. It is for the convenience of the administrators who could view the entire campus on the screen and get all the information which they require at the click of a mouse button. Hence CIS could be rightly termed as a ‘Management Tool.’

9. Future Scope
In future this work could be extended to all 256 colleges affiliated to Anna university which is the world’s largest technical university helping it for effective administration at the time of conducting admission and examination. This project has got enormous scope in the years to come by the integration of 3D spatial data of the various buildings inside the campus which would further enhance this project.

10. Conclusion
Thus the capabilities of GIS and its usefulness for an educational institution are demonstrated through this research study. By implementing CIS, we were able to assess the overall status of the college in all aspects. We determined the percentage of land utilized and identified the areas where there is lack of adequate facilities and infrastructure. Hence CIS will definitely be of immense help to the management in overcoming these obstacles by focusing special attention to these areas to satisfy their requirements. Hence this real-time work serves to be an effective Decision Making Tool aiding the administration of the College for a well planned and well developed campus and make optimum utilization of the campus land area and all other resources available for effective administration and infrastructure development which is absolutely indispensable for the progressive development of an institution.

11. References
  • “An Introduction to Geographical Information Systems” by Ian Heywood, Sarah Cornelius and Steve Carver.
  • “Fundamental of Geographical Information Systems” by Michael N. Demers.
  • The GIS book “ How to implement, manage and assess the value of Geographic Information Systems” by George B. Korte, P.E.
  • ESRI, Users Manual ArcView GIS, 1996.
  • www.gisdevelopment.net
  • www.esri.com
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